Administrative Assistant
This role is eligible for our hybrid work model: Three days in-office.
Administrative Assistant, People & Culture Dept
Our People & Culture and Legal teams make sure we provide a highly ethical working environment where everyone at Priceline can bring their whole selves to work and deliver their very best each day. We want you to thrive – to feel safe, supported, valued, and growing to your highest potential!
Why this job’s a big deal:
As an Administrative Assistant in the People & Culture Department, you will have an opportunity to provide exceptional administrative support to various HR professionals within the People & Culture department. This exciting role will allow you to demonstrate through effective support how you can increase the overall capacity of the People & Culture department.
In this role you will get to:
Meeting Coordination
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Assists in organizing departmental meetings, including scheduling, preparing agendas, taking minutes, and distributing relevant materials. Ensures effective communication and follow-up on action items.
Reception support
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Provides receptionist support on days where there is a large gathering of employees or outside guests
Expense Report support
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Manages and files expense reports for all Director+ members of the P&C team. Handles exceptions, troubleshoots, etc. This includes charges to company cards for swag and giveaway items related to summer and holiday gatherings
Calendar management
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Manages overall departmental calendar (staff meetings, P&C leadership team meetings, P&C QBR meetings, periodic staff workshops, absences, anniversaries, birthdays, other celebrations). Collects and presents agenda items and follow up actions.
Contract management
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Liaise with the Legal department throughout the contract management process to ensure appropriate contracts and timely movement through the contract development process.
Document management
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Organizes and maintains departmental files, shared drives, etc.. Creates and updates various reports and presentations as needed
Event planning
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Supports departmental events and activities by assisting in the planning, coordination, and execution. This includes venue selection, arranging logistics, coordinating with vendors, and managing budgets.
PO set up and management
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Set up purchase orders in financial systems, receive and process invoices, track exceptions.
Vendor set up
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Liaise with Finance to establish new vendors. Serve as point of contact for outside vendors from contract creation through PO payment
Who you are:
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Bachelors or an Associates degree
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Experience working in an Administrative role within Human Resources is a plus
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Strong communication and interpersonal skills
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Ability to manage multiple priorities
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Motivated with an upbeat personality, loves to learn
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Proactive and strategic thinker
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Proficiency working with Google Suite and using communication tools and technologies
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Demonstrated track record of living the values necessary to Priceline: Customer, Innovation, Team, Accountability and Trust.
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The Right Results, the Right Way is not just a motto at Priceline; it’s a way of life. Unquestionable integrity and ethics is essential.
There are a variety of factors that go into determining a salary range, including but not limited to external market benchmark data, geographic location, and years of experience sought/required. In addition to a competitive base salary, certain roles may be eligible for an annual bonus and/or equity grant.
